How To Create Google Forms

Google Forms makes it easy to create online forms for collecting information, responses, registrations, feedback and other types of data. You can create a form from your phone or computer and share it with other people.

Whether you want to create a questionnaire for a school project, collect customer information or organise an event, Google Forms provides different question types and settings to help you build the form you need.

What Is Google Forms?

Google Forms is an online tool for creating forms, surveys and quizzes and collecting responses. You can add different types of questions, organise them into sections and customise the appearance of your form.

Responses are collected in Google Forms and can also be linked to Google Sheets when you need to organise or analyse the information in a spreadsheet.

How To Create Google Forms

1. Open your web browser and go to forms.google.com.
2. Sign in to your Google Account if required.
3. Select Blank form to create a new form.
4. Enter a name or title for your form.
5. Add a description if you want to explain what the form is about.
6. Select Add question.
7. Enter your question and choose the type of answer you want.
8. Add the available answer options when required.
9. Turn on Required for questions that respondents must answer.
10. Add more questions as needed.
11. Use the available settings to control how people can respond.
12. Preview the form to check how it will appear.
13. Publish the form when you are ready to allow respondents to access it.

Add Questions To Your Google Form

After creating the form, you can add different questions depending on the information you want to collect.

Google Forms provides question types such as short answer, paragraph, multiple choice, checkboxes, dropdown and file upload. You can select the option that best matches each question.

For example, you can use a short-answer question to collect a name, multiple choice when respondents should select one option or checkboxes when they can select more than one answer.

Make Questions Required

If a question must be answered, you can make it required.

Select the question and turn on the Required option. Respondents will then need to provide an answer before they can submit the form.

This can be useful when collecting important information such as names, email addresses or registration details.

Add Sections To Your Google Form

You can divide a longer form into different sections to make it easier to complete.

Select Add section and give the section a suitable title. You can then place related questions together.

For example, a registration form could have separate sections for personal information, contact details and other required information. Each section starts on a new page.

Customise Your Google Form

Google Forms lets you change the appearance of your form.

You can choose a theme, change the colour and background colour, add a header image and adjust the font style. These options can help you make the form suitable for its purpose while keeping it easy to read.

Preview Your Google Form

Before publishing your form, preview it to see what respondents will see.

Check the title, questions, answer options and required questions. It is also a good idea to test the form yourself before sending it to other people.

This can help you find missing questions or incorrect answer options before responses start coming in. Google Forms provides a Preview option at the top right of the form.

How To Publish And Share Your Google Form

Google Forms now requires you to publish a form before respondents can access it.

When your form is ready:

1. Select Publish at the top right.
2. Choose who should be able to respond to the form.
3. Manage the responder access settings if necessary.
4. Select Publish.

Depending on your settings, you can give access to specific people, groups or anyone with the link. After publishing, you can share the form through email, social media or other supported methods. You can also copy the responder link and share it through WhatsApp or other messaging platforms.

How To Control Who Can Respond To Your Google Form

Google Forms gives you control over who can access and respond to your form.

You can share a form with specific people or groups and, where available, allow anyone with the link to respond. You can also limit a form to one response per person or allow respondents to edit their responses after submitting them.

These settings can be useful when creating forms for registrations, surveys, applications or other situations where you need to control access.

How To View Google Forms Responses

Google Forms collects responses when people submit your published form.

Open the form and select Responses to view the information that has been submitted. You can view a summary of responses or review individual submissions.

If you need to organise or analyse the responses in a spreadsheet, you can link the form to Google Sheets from the Responses section. You can also download responses as a CSV file.

How To Stop Accepting Responses

You can stop accepting new responses when you no longer need to collect information.

Open your published form and select Published at the top right. Under Accepting responses, turn off the option to stop receiving new submissions.

Google Forms also allows you to set a closing date and time or automatically stop accepting responses after reaching a specified number of responses. You can also customise the message respondents see when the form is closed.

Can You Create Google Forms On Your Phone?

Yes. You can create and manage Google Forms from a phone using a web browser. Google provides forms.google.com as the starting point for creating a new form.

Frequently Asked Questions

Do I Need A Google Account To Create A Google Form?

You generally need to sign in to a Google Account to create and manage your own forms.

Can I Share A Google Form On WhatsApp?

Yes. After publishing the form, you can copy its responder link and share it through WhatsApp or other messaging and social media platforms.

Can Google Forms Collect Responses Automatically?

Yes. Responses are collected when people submit your form and can be viewed from the Responses section. You can also link the responses to Google Sheets for easier organisation and analysis.

Can I Stop A Google Form From Receiving Responses?

Yes. You can turn off Accepting responses or set a close date or response limit to stop collecting new submissions.

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