How To Create Google Forms

Google Forms makes it easy to create online forms for collecting information, responses, registrations, feedback and other types of data. You can create a form from your phone or computer and share it with other people.

Whether you want to create a questionnaire for a school project, collect customer information or organise an event, Google Forms provides different question types and settings to help you build the form you need.

What Is Google Forms?

Google Forms is an online tool for creating forms, surveys and quizzes and collecting responses. You can add different types of questions, organise them into sections and customise the appearance of your form.

Responses are collected in Google Forms and can also be linked to Google Sheets when you need to organise or analyse the information in a spreadsheet.

How To Create Google Forms

1. Open your web browser and go to forms.google.com.
2. Sign in to your Google Account if required.
3. Select Blank form to create a new form.
4. Enter a name or title for your form.
5. Add a description if you want to explain what the form is about.
6. Select Add question.
7. Enter your question and choose the type of answer you want.
8. Add the available answer options when required.
9. Turn on Required for questions that respondents must answer.
10. Add more questions as needed.
11. Use the available settings to control how people can respond.
12. Preview the form to check how it will appear.
13. Publish the form when you are ready to allow respondents to access it.

Add Questions To Your Google Form

After creating the form, you can add different questions depending on the information you want to collect.

Google Forms provides question types such as short answer, paragraph, multiple choice, checkboxes, dropdown and file upload. You can select the option that best matches each question.

For example, you can use a short-answer question to collect a name, multiple choice when respondents should select one option or checkboxes when they can select more than one answer.

Make Questions Required

If a question must be answered, you can make it required.

Select the question and turn on the Required option. Respondents will then need to provide an answer before they can submit the form.

This can be useful when collecting important information such as names, email addresses or registration details.

Add Sections To Your Google Form

You can divide a longer form into different sections to make it easier to complete.

Select Add section and give the section a suitable title. You can then place related questions together.

For example, a registration form could have separate sections for personal information, contact details and other required information. Each section starts on a new page.

Customise Your Google Form

Google Forms lets you change the appearance of your form.

You can choose a theme, change the colour and background colour, add a header image and adjust the font style. These options can help you make the form suitable for its purpose while keeping it easy to read.

Preview Your Google Form

Before publishing your form, preview it to see what respondents will see.

Check the title, questions, answer options and required questions. It is also a good idea to test the form yourself before sending it to other people.

This can help you find missing questions or incorrect answer options before responses start coming in. Google Forms provides a Preview option at the top right of the form.

How To Publish And Share Your Google Form

Google Forms now requires you to publish a form before respondents can access it.

When your form is ready:

1. Select Publish at the top right.
2. Choose who should be able to respond to the form.
3. Manage the responder access settings if necessary.
4. Select Publish.

Depending on your settings, you can give access to specific people, groups or anyone with the link. After publishing, you can share the form through email, social media or other supported methods. You can also copy the responder link and share it through WhatsApp or other messaging platforms.

How To Control Who Can Respond To Your Google Form

Google Forms gives you control over who can access and respond to your form.

You can share a form with specific people or groups and, where available, allow anyone with the link to respond. You can also limit a form to one response per person or allow respondents to edit their responses after submitting them.

These settings can be useful when creating forms for registrations, surveys, applications or other situations where you need to control access.

How To View Google Forms Responses

Google Forms collects responses when people submit your published form.

Open the form and select Responses to view the information that has been submitted. You can view a summary of responses or review individual submissions.

If you need to organise or analyse the responses in a spreadsheet, you can link the form to Google Sheets from the Responses section. You can also download responses as a CSV file.

How To Stop Accepting Responses

You can stop accepting new responses when you no longer need to collect information.

Open your published form and select Published at the top right. Under Accepting responses, turn off the option to stop receiving new submissions.

Google Forms also allows you to set a closing date and time or automatically stop accepting responses after reaching a specified number of responses. You can also customise the message respondents see when the form is closed.

Can You Create Google Forms On Your Phone?

Yes. You can create and manage Google Forms from a phone using a web browser. Google provides forms.google.com as the starting point for creating a new form.

Frequently Asked Questions

Do I Need A Google Account To Create A Google Form?

You generally need to sign in to a Google Account to create and manage your own forms.

Can I Share A Google Form On WhatsApp?

Yes. After publishing the form, you can copy its responder link and share it through WhatsApp or other messaging and social media platforms.

Can Google Forms Collect Responses Automatically?

Yes. Responses are collected when people submit your form and can be viewed from the Responses section. You can also link the responses to Google Sheets for easier organisation and analysis.

Can I Stop A Google Form From Receiving Responses?

Yes. You can turn off Accepting responses or set a close date or response limit to stop collecting new submissions.

Google Launches Googlebook Laptops With Gemini AI And Android Integration

Google has launched a new line of laptops called Googlebook, bringing Gemini AI features and deeper Android integration to a new generation of computers.

The company unveiled Googlebook as a new laptop platform designed to combine the strengths of Android with the desktop experience users expect from a computer. The first Googlebook laptops are being introduced by manufacturers including Acer, ASUS, Dell, HP and Lenovo.

Googlebook Brings Android Technology To Laptops

Googlebook is built around Android technology while retaining desktop foundations developed from ChromeOS. This allows the laptops to support native Android apps while offering a traditional computer experience.

Users can access Android applications through Google Play and take advantage of closer connections between their Googlebook and Android phones.

Google says this approach is intended to make moving between a phone and a laptop more seamless, with features that allow the two devices to work together more closely.

Gemini AI Built Into Googlebook

Gemini is a major part of the Googlebook experience, with Google's AI assistant built into the operating system.

Users can interact with Gemini to get help with tasks, find information and work with content on their computer. Googlebook also introduces AI-powered features designed specifically for the laptop environment.

One of these is Magic Pointer, which uses AI to help users interact with content on the screen. Google has also introduced tools such as Rambler and Create My Widget to expand what users can do with the computer.

Googlebook Supports Android Apps

A major part of the new platform is its support for Android apps. Rather than requiring users to rely only on traditional desktop software, Googlebook allows compatible Android applications to run natively.

The laptops can also work with Android phones, giving users access to features and information across both devices.

This makes Android a more important part of Google's laptop strategy while Googlebook continues to provide a desktop-focused interface.

Googlebook Laptops And Battery Life

The first Googlebook laptops are designed as premium computers, with Google highlighting long battery life alongside their AI and Android capabilities.

Google says the devices can deliver up to 14 hours of video playback, although actual battery life will vary depending on the model and how the laptop is being used.

The first Googlebook devices are being produced by several major computer manufacturers, giving users different hardware options.

Googlebook Price And Availability

Googlebook laptops start at $899, with pre-orders opening ahead of their retail launch.

Google says the first devices will become available from October 4 in the United States, followed by availability in several other markets.

The launch marks Google's latest attempt to bring its AI technology and Android ecosystem closer to the traditional laptop experience.

With Gemini built into Googlebook and support for Android apps and phone connectivity, Google is positioning the new platform as a computer that combines its mobile and desktop technologies in one place.

How To Free Up Space On Google Drive

Google Drive makes it easy to store documents, videos, photos and other files online, but the available storage can eventually run low. When that happens, you may be unable to upload new files or back up content to other Google services.

The good news is that you do not always need to pay for more storage. By finding large files, removing things you no longer need and emptying your trash, you can recover space and keep using your Google account normally.

Check What Is Using Your Google Storage

Before deleting anything, check what is taking up the most space.

Your Google storage is shared between Google Drive, Google Photos and Gmail. This means a full account may not be caused by Drive files alone.

Open Google Drive and check your storage usage. You can also use Google's storage manager to see how much space is being used by each service.

This helps you know where to concentrate your cleanup instead of deleting files unnecessarily.

Delete Large Files From Google Drive

Large videos, ZIP files, software installers and other files can quickly consume storage.

Google provides a simple way to find them. On a computer, open Google Drive and go to the storage section. Your files can be viewed according to their size, making it easier to identify the largest ones.

Look through the biggest files first and delete anything you no longer need.

Be careful with important documents, work files, certificates and personal backups before removing them.

Remove Old Files You No Longer Need

Large files are not the only problem. Hundreds of smaller files can also add up over time.

Search through your Drive folders for:

• Old videos
• Duplicate documents
• Unused PDF files
• Old installers
• Outdated projects
• Downloaded files you no longer need
• Duplicate copies of the same document

If you have not opened a file in a long time and already have another copy somewhere safe, you may not need to keep it in Drive.

Empty The Google Drive Trash

Deleting a file does not immediately mean the storage is available again.

Files moved to the Drive trash can continue to occupy storage until they are permanently deleted. Google recommends emptying the trash when you are sure you no longer need the files.

Open the Trash section in Google Drive, review the files and permanently delete the ones you no longer need.

Remember that permanently deleted files may not be recoverable, so check the contents carefully first.

Check Gmail For Large Attachments

Your Google storage is shared with Gmail, so large email attachments can also take up considerable space.

If your Drive does not contain many large files, check your Gmail account for old emails containing large attachments.

You can search for old messages and remove emails you no longer need, particularly those with large files attached.

After deleting them, remember to empty Gmail's Trash and Spam folders when appropriate.

Check Google Photos

Google Photos can also use part of your Google storage, particularly if you have backed up many high-resolution photos and videos.

Look through your library for large videos, duplicate images, screenshots and other media you no longer need.

If you have important photos, make sure you have another copy before deleting them.

Review Old Backups

Backups can sometimes take up more space than expected.

Google's storage management tools allow you to review certain backups and delete ones you no longer need. However, be especially careful with WhatsApp backups. Google warns that deleting a WhatsApp backup is permanent and could mean losing your chat history if you later change phones or reinstall WhatsApp without creating another backup.

Do not delete a backup simply because it is large. Make sure you understand what it contains first.

Use Google's Storage Manager

If you do not want to search through Drive, Gmail and Google Photos separately, Google's storage manager can make the process easier.

On a computer, open Google One, select Storage and choose the option to free up account storage. You can then review suggested items and clean up storage by service.

On supported mobile devices, Google also provides storage management options through Drive, Google Photos or Gmail.

This can be a quicker way to identify large files, unwanted items and other content taking up space.

Do Not Delete Files Just To Create Space

Before deleting anything, ask whether you may need it later.

Important documents, family photos, work files, school records and other personal information should be backed up somewhere else if you plan to remove them from Google Drive.

If a file is important but rarely used, you could download it to your computer or move it to another storage service instead of permanently deleting it.

What Happens When Google Storage Is Full?

When your Google Account runs out of storage, several Google services can be affected.

You may be unable to upload new files to Drive, back up photos and videos to Google Photos or send and receive messages in Gmail.

That is why it is better to clean up storage before reaching the limit.

Free Up Space Before Buying More Storage

Running out of Google storage does not always mean you need a larger storage plan.

Start by checking what is taking up space, remove large files you no longer need, clean up Gmail and Google Photos if necessary and empty your trash.

A few minutes of cleanup can recover useful storage without deleting files that you still need or immediately paying for additional space.

How To Check Devices Connected To Your Google Account

Your Google Account can be signed in on several devices, including smartphones, tablets, laptops and other computers. If you have used your account on another device, it is important to know which devices have access to it.

Google provides a Your devices section where you can review devices and sessions that are currently signed in to your account or were used within the last few weeks.

How To Check Devices Connected To Your Google Account

You can check your connected devices directly from your Google Account.

1. Open Settings on your smartphone.
2. Tap Google.
3. Select Manage your Google Account.
4. Tap the Security tab.
5. Scroll down to Your devices.
6. Tap Manage all devices.
7. You will see devices and sessions where your Google Account is currently signed in or was recently used.
8. Tap any device or session to view more details.

You can also access the device list through Google’s account security page.

What You Can See On The Device List

The device list can show information about the devices or sessions connected to your Google Account. You may see smartphones, tablets, computers and other devices where you have recently signed in.

Google may also show multiple sessions for what appears to be the same type of device. This does not necessarily mean that someone has connected several identical devices to your account. Different sessions can be created when you sign in through a new browser, app or service, re-enter your password or use a private browsing window.

How To Check If You Recognise A Device

Go through the list carefully and check the device names, recent activity and other available details.

Keep in mind that the time shown by Google is the last communication between the device or session and Google's systems. Background synchronisation can make the time appear more recent than the last time you actively used the device.

You may also see a device that you recently reset or a device where you previously used your Google Account.

How To Sign Out A Device You No Longer Use

If you no longer own a device or it has been lost, you can sign out of your Google Account from that device.

1. Open your Google Account.
2. Go to Security.
3. Under Your devices, tap Manage all devices.
4. Select the device you no longer use.
5. Tap Sign out.
6. Confirm the action if prompted.

Google recommends signing out of devices that you have lost, no longer own or do not recognise.

What To Do If You See An Unfamiliar Device

If you see a device or session that you do not recognise, do not ignore it.

First, review its details to determine whether it could be an old device, a recent sign-in or another session created by one of your activities. If you are certain that the device does not belong to you, sign it out.

If you believe someone else has accessed your account, Google recommends taking additional steps to secure it, including changing your password and reviewing recent security activity.

Check Your Google Account Regularly

Checking the devices connected to your Google Account can help you identify old devices and unfamiliar sign-ins.

If you have sold an old phone, lost a device or previously signed in on someone else's computer, review the Manage all devices section and sign out of devices you no longer use.

This is a simple step that can help you keep your Google Account more secure.